Procurement Policy
20 March 2023 — Pobl Tech
Introduction:
At Pobl Tech, we are committed to conducting our procurement activities in a fair, transparent, and sustainable manner. Our Procurement Policy outlines the principles and procedures we follow to ensure ethical sourcing, support local businesses, and promote social and environmental responsibility.
1. Objectives:
- Ensure a fair and transparent procurement process.
- Support local and small businesses.
- Promote ethical and sustainable sourcing practices.
- Achieve best value for money without compromising on quality or ethics.
- Foster positive relationships with suppliers and stakeholders.
2. Fair Procurement Procedures:
- Transparency: All procurement activities will be conducted transparently, with clear documentation and communication throughout the process.
- Competitive Bidding: Whenever possible, we will use competitive bidding processes to ensure fairness and obtain the best value. This includes inviting multiple suppliers to submit proposals or quotes.
- Non-Discrimination: We will not discriminate against suppliers based on size, location, or ownership. All suppliers will be evaluated based on their ability to meet our requirements and standards.
- Ethical Standards: Suppliers must adhere to our ethical standards, including compliance with labour laws, anti-slavery policies, and fair trade practices.
- Conflict of Interest: All procurement decisions will be made impartially, and any potential conflicts of interest must be disclosed and managed appropriately.
3. Local Procurement Procedures:
- Supporting Local Businesses: We prioritise sourcing from local suppliers to support the local economy and reduce environmental impact from transportation.
- Community Engagement: We actively seek to engage with local businesses and community organisations to understand their capabilities and encourage their participation in our procurement processes.
- Supplier Development: We offer support and guidance to local and small businesses to help them meet our procurement requirements. This includes providing feedback on proposals and offering training or resources where possible.
- Local Partnerships: We form partnerships with local business networks and chambers of commerce to identify and collaborate with potential suppliers.
4. Sustainable Procurement:
- Environmental Responsibility: We prioritise suppliers who demonstrate a commitment to sustainability, such as using eco-friendly materials, reducing waste, and minimising carbon footprints.
- Sustainable Products: Preference will be given to products that are recyclable, reusable, or made from sustainable materials. We will also consider the lifecycle impact of products.
- Reducing Waste: We aim to minimise waste in our procurement processes by avoiding over-ordering and choosing suppliers who offer sustainable packaging options.
5. Supplier Evaluation and Selection:
- Criteria: Suppliers will be evaluated based on a set of criteria, including quality, cost, delivery capabilities, sustainability practices, and ethical standards.
- Performance Monitoring: We will continuously monitor supplier performance to ensure they meet our standards and requirements. This includes regular reviews and feedback sessions.
- Long-Term Relationships: We aim to build long-term relationships with our suppliers, fostering collaboration and mutual growth.
6. Implementation and Compliance:
- Policy Communication: This Procurement Policy will be communicated to all employees involved in procurement activities and to our suppliers.
- Training: Regular training will be provided to our procurement team to ensure they understand and adhere to this policy.
- Compliance Monitoring: Compliance with this policy will be monitored regularly, and any deviations will be addressed promptly.
7. Review and Continuous Improvement:
- Regular Reviews: This policy will be reviewed annually to ensure it remains relevant and effective. Any necessary updates will be made based on feedback and changing requirements.
- Continuous Improvement: We are committed to continuously improving our procurement processes and will seek feedback from suppliers and stakeholders to enhance our practices.
Pobl Tech aims to promote fair and local procurement practices, support sustainable development, and create positive impacts within our community and industry.
